Part of The University of Melbourne, the faculty of the VCA & MCM (Victorian College of the Arts and Melbourne Conservatorium of Music) hosts a wide range of events across its many campus venues from concerts to dance and theatre performances, to film screenings and art exhibitions. The majority of events are internal with the exception of several large scale productions such as the Sugar Mountain festival held in the VCA’s grounds each year on Australia Day.
Key Challenge – Wanted in-depth financial reporting, ease-of-use and less reliance on IT department
Production and Facilities Manager at the Faculty of the VCA and MCM, University of Melbourne, Darren Golding explains, “When I first joined the University in February 2012, we had no specific system to manage the faculty’s events and relied on spreadsheets. In October 2012 we adopted Events Perfect which suited our needs, but when we heard about Priava’s cloud-based technology we could immediately see the additional benefits it could offer. We have a mix of casual and full-time staff that need access to venue and events information so we wanted a system that was really easy to use and wouldn’t require much training. The level and depth of financial reporting that we need to produce on each event is also quite complex so anything that facilitated this process was welcome. With an extremely busy in-house IT department servicing the faculty’s 3,000 students and 200+ staff, the concept of cloud was also appealing as we could potentially reduce the burden on our already stretched IT team.”